Business Office
The Business Office facilitates the day-to-day financial operations of WWU Student Engagement. We serve as an informational resource for employees and organizations with regards to fiscal procedures and policies. We also ensure that all funds are spent in an ethical and responsible manner, and in accordance with Washington State Law and policies.
Resources
E-Sign Forms
- Expenditure Request
- Transfer Request
- Travel Form
- Completed Expenditure Request Example
- Completed Expenditure Request With Food Example
- Completed Travel Form Example
- Request to Provide Award, Prize, Incentive, Gift
Guides and Policies
Special Event Forms
Engagement Funds
Welcome to the hub of all funding provided by Student Engagement. Outside of the annual budgets provided to programs, Engagement holds seven designated funds. Each fund is available to particular WWU students, employees, programs, or clubs. The Engagement Unified Funding Form serves as the single, intelligent application platform for accessing these funds. See below for more information, policies, and procedures relating to each fund.
Please note: you must be logged in to WIN to see the Engagement Unified Funding Form.
Engagement Unified Funding Form
Activities Council
The Student Engagement Activities Council promotes an engaged campus community by recognizing Clubs, connecting Clubs to resources, and providing guidance to Clubs. The Activities Council also allocates funding to clubs for events, conferences, travel, and other activities. The Vice President for Activities chairs Activities Council meetings. Funding applications are approved or denied by a majority vote of the membership.
Activities Council Information
Activities Council policies document coming soon.
Employee Development Fund
Formerly called the Student Development Fund, the Employee Development Fund provides funding to Employees for professional development as it relates to their current position. This fund can help pay for registration, lodging, and travel related to any conference, event, or other experience pertaining to an employee's work with Student Engagement. The Employee Development Fund is administered through the Personnel Committee and the Personnel Director.
Employee Development Fund policies document coming soon.
ESC Budget & Programming Committee
Formerly called the Student Development Fund, the Employee Development Fund provides funding to Employees for professional development as it relates to their current position. This fund can help pay for registration, lodging, and travel related to any conference, event, or other experience pertaining to an employee's work with Student Engagement. The Employee Development Fund is administered through the Personnel Committee and the Personnel Director.
ESC Budget & Programming Committee policies document coming soon.
Large Events Reserve
The Large Events Reserve exists to provide extra funding for events that will enhance the Western student experience and are beyond the scope of the program's typical operating budget. Funding is allocated by the Activities council for events that are open to the entire WWU community and have an expected attendance of at least 100.
Large Events Reserve policies document coming soon.
Queer Guild Council
The Queer Guild Council is a compilation of Queer and Trans focused clubs working to set policies and procedures and hold each other accountable by creating program standards for queer/trans focused clubs, discussing issues pertaining to queer/trans communities, and fostering inter-club communication. The Queer Guild Council allocates funds provided by a Student Engagement grant to queer/trans focused clubs for event programming, conferences, activities, or other club needs.
Queer Guild Council Information
Queer Guild Council Guidelines
Reserve Grants
Every year, offices and programs receive an annual operating budget detailing how much can be spent on what. At the end of each fiscal year, unspent money is transferred into a variety of reserve (non-operating) accounts. The discretionary reserve for Grants provides funding for pilot programs lasting a set length of time or onetime expenses unrelated to other designed reserves. Funding for pilot programs through grants allows assessment before the pilot program is incorporated into the annual operating budget. Applications are currently reviewed by the Executive Board.
Reserve Grants policies document coming soon.
Student Enhancement Fund
The Student Enhancement Fund's mission is to provide funding to WWU students to attend academic conferences, workshops, and other unique opportunities that enhance their academic experience, and professional development in ways that contribute to the improvement of campus communities. SEF provides financial assistance for travel, lodging, and registration expenses. The SEF Committee chaired by the SEF coordinator reviews applications to this fund.
Sustainability, Equity, and Justice Fund
The Sustainability, Equity, and Justice Fund (SEJF) is a program paid for by the Sustainable Action Fund fee ($0.90 per credit). The SEJF program is administered by the WWU Office of Sustainability. SEJF funds student proposals dealing with sustainability, equity, and justice that would otherwise not be accomplished and bring an educational benefit to Western's student community. Applications are reviewed by the SEJF committee and the application process is different for large and small grants.
