Club Hub
The Club Activities Office (affectionately known as the "Club Hub") offers all Western Students the opportunity to make the most of their college experience by getting involved in organizations that speak to their interests, passions, academic pursuits, identities, goals for social change, and more.
We are located in VU 425, come by for a visit any time!
Looking for a club or wanting to start a new club? Use the links below! Email us at clubs@wwu.edu with any questions about starting a new club.
Looking for information about Ethnic Student Center (ESC) clubs? Visit the Multicultural Student Services website: https://mss.wwu.edu/esc/esc-clubs
Looking for help with WIN? Visit this website: WIN Help
Forms
Expenditure Request (ER) Guides
Each of these documents will walk you through each step in completing an ER, based on the type of payment selected at the top of the form.
This option is selected when you wish to borrow a university purchase card (pcard) from the Finance Office. It is helpful to have a pcard when shopping in town or ordering/picking up from Pizza Time so that you don’t have to wait for a reimbursement. Note: you need to be able to pick the card up and return it with the receipt within the hours of 9am and 4pm Monday through Friday only.
This option is selected when you’ve contracted a person for your event: speaker, musician, photographer, caterer, etc. AND you’ve contracted and submitted the ER in time for a check to be printed by Accounts Payable and picked up by our Finance Office. For help in submitting a contract, visit the Club Hub or ESC advisor and/or complete an Event Planning Checklist in WIN.
This option is selected when you need a payment sent to someone. This could be for a performer or caterer to be paid after the event, as well as invoiced payments from a purchase that cannot be paid online. This would also be used if you collected donations that we need to send to the organization (note: the best way to raise funds is to have folks donate directly to the organization, unless you are using event profits only. See the Resource Guide, Fundraising, and Ticket Sales for information).
This option is selected for purchases on campus and is for multiple transactions with one vendor such as the Student Publicity Center, the Bookstore, and VU Event Services. It can be used for one-time use or over multiple uses.
This option is selected when a club member has purchased something and needs to be reimbursed. Purchases from multiple stores and from varying dates are ok to have on one ER. Once the form is fully approved, a check will be mailed using the address provided on the form.
This option is selected for online purchases or when payments can be made online or over the phone (an attached invoice or quote is required).
WIN Help
Looking for help with Western Involvement Network?
You may email WIN Help to ask any questions you have!
Looking to start a new club?
- Visit the Organizations listing on WIN
- Click on Register an Organization on the left
- Click on Register a New Organization
- Follow the instructions!
Are you a Western Department wanting to have an organization in WIN? Please complete this form to get started then schedule a 30-minute meeting with Donna!
The Club Hub staff can generally help as well:
- Donna Wilson, Club Activities Manager wilso263@wwu.edu
- Student staff as.clubs@wwu.edu
Staff
